PAIA Manual

PAIA gives effect to the constitutional right of access to information. A requester must be given access to a record of a private body if the record is required for the exercise or protection of any right, the requester complies with the procedural requirements, and no ground for refusal applies. TheIntrepid is a private body for the purposes of PAIA.

TheIntrepid (Pty) Ltd is an alternative investment firm and an authorised Financial Services Provider (FSP 52207). It holds records relating to its corporate affairs, investments, financial services, clients, personnel and service providers.

Private body

TheIntrepid (Pty) Ltd, registration 2021/658054/07

Head of the private body / Information Officer

Galen Hossack, Partner · Key Individual · Information Officer

Email

galen@theintrepid.co

Physical and postal address

37 Buitenkant Street, Wolroy House, Unit 306, Zonnebloem, Cape Town, South Africa, 7925

Website

theintrepid.co

All PAIA requests must be addressed to the Information Officer using the details above.

The Information Regulator has published a guide on how to use PAIA, in terms of section 10. The guide is available from the Information Regulator in each official language and in braille, and describes how to make a request, the assistance available, and how to lodge a complaint.

Information Regulator

Woodmead North Office Park, 54 Maxwell Drive, Woodmead, Johannesburg, 2191

Telephone

010 023 5200 / toll-free 0800 017 160

Email

enquiries@inforegulator.org.za

Website

inforegulator.org.za

The following records are available on this website without a formal PAIA request:

• This PAIA Manual.
• Privacy Notice.
• Terms of Use.
• Regulatory (FAIS) disclosure.
• Complaints policy.
• Conflict of Interest Management Policy.
• Public marketing information about the firm, its approach, current portfolio company description and leadership biographies.

Records that are freely available from public authorities (for example CIPC and FSCA registers) should be requested from those authorities in the first instance.

TheIntrepid holds records that may be available in accordance with other legislation, including (as applicable) the Companies Act 71 of 2008, FAIS and the FAIS General Code, the Financial Intelligence Centre Act 38 of 2001, the Income Tax Act 58 of 1962, the Value-Added Tax Act 89 of 1991, the Basic Conditions of Employment Act 75 of 1997, the Labour Relations Act 66 of 1995, the Employment Equity Act 55 of 1998, POPIA and PAIA. Access to those records remains subject to the grounds of refusal in PAIA and to any confidentiality or secrecy provisions in the other legislation.

The following categories indicate the records TheIntrepid typically holds. Listing a category does not mean that a record will be disclosed; each request is assessed under PAIA.

• Corporate records: incorporation documents, registers, minutes, resolutions, share records, policies and governance documents.
• Financial records: accounting records, management accounts, tax records, bank records, invoices and audit working papers.
• Investment and portfolio records: due diligence, transaction documents, board papers of investee companies received in a director or investor capacity, valuations and related correspondence, which are often subject to confidentiality and commercial-harm grounds of refusal.
• FAIS and compliance records: licence documentation, complaints, conflict-of-interest registers, representative and Key Individual records.
• FICA and client records: identification, verification and transaction monitoring records, where TheIntrepid acts as an accountable institution.
• Human resources records: contracts, identity documents, leave and payroll information of personnel.
• Supplier and professional-adviser records: contracts and correspondence.
• Information technology and website records: hosting, security logs and correspondence received via the website.

Use the official Information Regulator forms. Direct downloads:

• PAIA Form 2: Request for Access to Record (PDF) ↗
• PAIA Form 5: Complaint Form (PDF) ↗
• All PAIA forms (Information Regulator) ↗

1. Complete Form 2 (Request for Access to Record) using the PDF linked above.
2. Submit the form to the Information Officer by email or at the physical address, together with proof of identity and, if you act on behalf of another person, proof of authority.
3. Provide sufficient detail to identify the record, the requester, the form of access required, a postal or email address, and the right you seek to exercise or protect, together with an explanation of why the record is required for that purpose.
4. Pay the prescribed request fee if applicable. The Information Officer may require a deposit where a search and preparation fee is likely.
5. The Information Officer will decide the request within 30 days, or a permitted extended period, and notify you of the decision. If access is granted, access will be given in the form requested unless that would interfere unreasonably with the running of the business or damage the record. If access is refused, reasons and relevant PAIA provisions will be given, together with particulars of the complaint procedure.

PAIA fees are prescribed in the regulations. A requester other than a personal requester (a person seeking their own personal information) may be required to pay a request fee before the request is processed. Search, preparation and reproduction fees may also apply. The current fee schedule is published by the Information Regulator. Personal requesters seeking their own personal information are generally not required to pay the request fee, though reproduction fees may still apply.

Access may be refused on the grounds in Chapter 4 of Part 3 of PAIA. These include, among others, protection of privacy of a third party who is a natural person, protection of commercial information of a third party or of the private body, protection of confidential information, protection of safety of individuals and property, legal privilege, and research information. Mandatory disclosure in the public interest may apply in the limited circumstances set out in PAIA.

A description of the personal information processed, categories of data subjects, purposes, recipients, planned transborder flows and security measures is set out in our Privacy Notice, which forms part of this manual by reference. In summary:

• Data subjects include website visitors, correspondents, clients and prospective clients, investors and co-investors, personnel, directors, service providers, and personnel of portfolio companies.
• Purposes include responding to enquiries, investing and partnering, meeting FAIS, FICA and other legal duties, operating this website, and establishing or defending legal claims.
• Recipients include service providers, professional advisers, regulators, and counterparties to transactions, as described in the Privacy Notice.
• Transborder flows may occur through hosting, cloud and email providers, subject to section 72 of POPIA.
• Security measures are described in the Privacy Notice.

If you are dissatisfied with the Information Officer's decision, or if you receive no decision within the statutory period, you may complain to the Information Regulator using Form 5, sent to PAIAComplaints@inforegulator.org.za. You may also apply to court in accordance with PAIA.

• Download PAIA Form 5 (PDF) ↗

This manual is available on https://theintrepid.co/paia, from the Information Officer, and for inspection at 37 Buitenkant Street, Wolroy House, Unit 306, Zonnebloem, Cape Town. It will be updated when reasonably necessary, including when our processing activities or contact details change.